Introduction
This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the Protection of Personal Information Act, 2013 (POPIA) of South Africa. We are committed to protecting your privacy and ensuring your personal information is processed lawfully, transparently, and securely.
Information We Collect
For the purpose of media registration at our events, we collect the following personal information:
- Full name
- Contact details (email address and/or phone number)
- Any additional information you provide that is necessary for the event
Purpose of Collection
We collect your personal information for the following specific purposes:
- To register you for our event
- To communicate with you about event details
- To ensure appropriate arrangements for your participation
- To comply with any legal or regulatory requirements
Legal Basis for Processing
We process your personal information in accordance with Section 11 of POPIA on the following grounds:
- You have consented to the processing
- Processing is necessary for the performance of a contract to which you are a party (event registration)
- Processing complies with an obligation imposed by law
Data Retention
As per our data retention policy and in line with POPIA’s data minimization principle:
- Your personal information will be deleted within one week after the conclusion of the event
- We will not retain your information for longer than is necessary to fulfill the purposes mentioned above
Your Rights Under POPIA
As a data subject under POPIA, you have the right to:
- Request access to your personal information
- Request correction of your personal information
- Request deletion of your personal information
- Object to the processing of your personal information
- Submit a complaint to the Information Regulator
Security Measures
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, accidental loss, or damage, including:
- Secure data storage systems
- Access controls
- Staff training on data protection
- Regular security assessments
Information Sharing
We do not share your personal information with third parties except:
- When required by law
- With service providers who assist us in hosting the event
- With your explicit consent
Contact Information
If you have any questions about this Privacy Policy or if you wish to exercise any of your rights under POPIA, please get in touch with our Information Officer:
Paul Bedford
Email: paul@brandsponential.co.za
Phone: +27 82 610 9486
Information Regulator
You have the right to lodge a complaint with the Information Regulator of South Africa:
Website: https://inforegulator.org.za/
Email: POPIAComplaints@inforegulator.org.za
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.
Effective Date
This Privacy Policy is effective as of 21 March 2025.